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variable data direct mail

Powerful Variable Data Direct Mail

For 30 years we have been helping customers create and send great direct mail. There have been many changes over the years, but one of the best ones is the ability to create personalized mail pieces with variable data direct mail. Variable data allows you to send the right offer to the right person. In order to do this effectively you need to be using variable data for offers and images, not just names. Dear Summer, does not grab me, what draws me in are offers that I want.

So, if you send me direct mail, send me offers for fishing, camping, reading and of course the normal household requirements. Yet, every day I get mail that is not appropriate for me such as offers for baby gear (my kids are adults now). When direct mail is sent to someone who is not interested in it, it’s basically junk mail and is thrown in the trash. So how can you prevent that from happening with your mail?

Use your list wisely with variable data direct mail:

  • Data – You need to make sure that your data files are correct. This means not only checking to see if addresses are correct, but that you have all of the purchase history and any other relevant information up to date. You can’t use bad data.
  • Offers – Now you will need to decide what your offers are going to be. You can have as many offers as you want, so that you send the right offers to the right people. Be sure you send only one offer per person.
  • Copy/Messaging – You will need to create your copy/messaging to highlight your offer and raise interest. Compelling and relevant copy drives response. Take the time to write yours. Remember to stay away from acronyms and keep your word choice simple and concise.
  • List – Now you are ready to target people in your list based on your offers. Select people into groups based on which offer best matches them. You can code them and use that offer code for them to respond. This will help with analyzing your results later.
  • Images – Now that you have your offers and your data segmented you are ready to select the variable images to match each offer. The image should help convey your message without words. It should also grab attention. You will want at least one image per mailer and depending on your design you may need more than one.
  • Design – You will need to decide what your design will be. It does not matter whether it is a postcard, self-mailer or booklet, you will want to create a layout that has static elements across all versions. Then add the areas where your variable copy, offers and images will drop in.
  • QC – Variable data requires extensive quality control. You should sample each version with multiple people to make sure that everything is working correctly. We have also found that once everything is good then create batch pdf merged files rather than printing direct to the printer. This helps maintain your quality through the run and prevents any hiccups in large file transmission across a network.
  • Results – Since you coded your offers you will know who responded and what they responded to. This allows you to plan future mail campaigns based on what worked and what did not.

Obviously variable data direct mail is not the be all and end all of direct mail marketing, but it can really help you to save money by only sending pieces to people who are interested in it. You will also see a response increase when you send the right offer to the right person. Another benefit is that people look forward to getting mail that they like. So when you have a track record of sending offers they want, they will take the time to read your next mailer to see what great offer they can get now. Need help? Call us in San Diego at (619) 448-6111 or email info@eyecomm.org. We are glad to help!

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